Management Services

How We’re Different

You may have come across property management teams that don’t deliver on all their promises. Rest assured that won’t be your experience with Gibson & Associates. Because we make your goals our goals, you can always expect that we will listen and deliver on everything we promise.
 
Unlike other property management companies, we know that what works in one community doesn’t always work in another. That’s why we come up with solutions that are unique to each community. And that’s why we deliver a specially tailored service that doesn’t attempt to fall short of your needs:
 
Excellent, timely service from day one
Ability to use your community’s own preferred vendors or ours if you're in need of assistance with vendors. 

Financial Management
We can help with all your community’s financial management obligations while ensuring your fiduciary responsibilities to your homeowners are met. Below is a listing of just some of the services we offer:
 
  • Collection of homeowner dues
  • Preparation of financial statements
  • Budget preparation and distribution
  • Record keeping of board meeting minutes and association records
  • Assist in preparation of the association tax return filing
  • Monthly bank account reconciliation reports
  • Lockbox system for homeowner dues and assessment payments
  • Online system for accepting homeowner dues and assessment payments
  • Printing and mailing of bills and payment delinquency letters
  • Answering homeowner billing questions quickly 
  • Maintaining and updating fee collection and delinquency reports
  • Outsourced collection services
  • Sending out monthly developer bills
  • Paying all association bills on a current basis
  • Preparing checks by hand or by electronic means
Full Management Services
We believe that a community is more than just a place to live – it’s a place for families and friends to gather, for recreation and relaxation, and for building lasting memories. That’s why we work hard to help you keep your communities beautiful through services such as:
 
  • Frequent property inspections
  • Supplying copies of inspection notes to Board Members
  • Conducting walk-through with contractors, vendors and Board Members
  • Drafting regular maintenance reports
  • Managing violations and CC&R compliance
  • Coordinate and attend all board and annual meetings
  • Prepare and deliver complete Board Member packages 7-10 days prior to meetings
  • Quick response to homeowner and board member requests and correspondence
  • Processing of architectural change requests
  • Obtaining competitive bids from contractors and vendors
  • Reviewing insurance coverage with the Board and making recommendations as needed
  • Processing of association claims
Some other services we offer in case your community is not looking for Full Management services. 
 
  • Accounting Only Services
  • Consulting Services
  • Developer Services Before and After Transition
  • Special Project Services 
  • Resale Disclosure Packet processing
  • Special Assessment process and meetings
  • Amending Document process and meetings
  • Insurance Claims for community damages or losses